More than 200 FSW students work on FSW campuses each year. These students play a crucial role in the college operation and success. While working on campus, they earn income that helps them defray educational costs and build the knowledge, skills, and abilities they need to succeed in the world of work. Student employees also have the opportunity to form stronger connections to the college, a connection that has been proven to increase retention.
Six Steps to Hiring an FSW Student
Create a job description. Post the job on the College Job Board. Students apply for job on the College Job Board. Interview and select a student. Hire. (Follow-up with students who were not selected.) Prior to their start date, the student must complete hiring paperwork. All hiring paperwork can be obtained from Human Resources.”
Student Wages, Interview, and Selection
Student Wages
Jobs available are on-campus, maximum 20 hours per week, with an hourly rate of $8.30 per hour.
Commonly Used Screening Questions
Do you have at least (1-2-3) years of customer service experience (phone/email/in-person)? Are you able to create graphs and charts using Excel? Do you have experience handling customers on the phone? Do you have experience scheduling appointments using Outlook? Do you have experience creating marketing documents such as flyers or brochures? Do you have experience creating a blog, Facebook page, Twitter page etc. for professional use? Are you available to work winter/spring/summer break? Are you willing to work weekend or night shifts? Do you have experience using SPSS? Have you successful taken and passed LSP120? (Excel Software course) Do you have experience working with diverse student populations? Are you conversational in Spanish? Do you have more than 2 years of experience working on campus? (thinking this may be used for student manager positions) Do you have experience as a tutor or student mentor?
Student Eligibility
On-campus jobs are available only to students who are currently enrolled at FSW. As an employer, it is your responsibility to ensure that student employees are currently enrolled at the college.
| Student Eligibility Requirements | Students (U.S. Citizens/Permanent Residents) | International Students |
|---|---|---|
| Enrollment Requirement | Half-time Student Status | Full-time Student Status |
| Undergraduate | 6 credit hours | 12 credit hours |
| Work Hour Limits | Up to 20 hours per week* | Up to 20 hours per week* |
*During holiday/school breaks and summer there are no hour restrictions. International Students must first check with the Office for International Students before working more than 20 hours.
Tips for Ensuring Eligibility
Ask students for a copy of their schedule at the beginning of each quarter to ensure they are enrolled in the required number of credits If your student employee drops a class, make sure they are still eligible for work on campus Note the work hour limit is inclusive of all positions worked on campus. For an example, if a student (U.S. Citizen/Permanent Resident) works 15 hours in one position, he/she may only work up to 5 in another
Hiring Process and Paperwork
Required Paperwork — Before a Student Starts Work!
Federal Form I-9: The student must complete section 1 of this form and provide acceptable documentation establishing their identity and eligibility to work in the U.S., as listed on the Federal Form I-9. For acceptable forms of identification, see Page 9 Employees must present original documents. Copies are not accepted.
Confirm the student has completed the I-9 Form and is eligible to work prior to starting employment.
Do not start the new employee until confirmation is received from Human Resources.
Note: Student Employees are employees of FSW and have the same rights and responsibilities as any other employee.
Pay and Time Entry
Paying Your Student Employee
As a supervisor of a student employee, you are ultimately responsible for ensuring that the hours your student has worked are submitted and approved. Hours are submitted through Campus Connection. Review the Pay Procedures and Time Entry section for further details.
FICA Tax Exemption
Students are exempt from paying FICA taxes provided that they are enrolled at least half time or a minimum of 6 quarter hours or 6 semester hours and working part-time. Student employees are responsible for maintaining the necessary enrollment hours.
Student Wages
Jobs available are on-campus, maximum 20 hours per week, with an hourly rate of $8.30 per hour.
Paying Your Student Employee/Time Sheets
As a supervisor of a student employee, you are ultimately responsible for ensuring that the hours your student has worked are submitted and approved. Please discuss any specific office policies about time reporting with your student.
Hours are submitted and approved through the Portal using Banner Web Time Entry. As a manager, you are responsible for ensuring that the hours your student has worked are submitted and approved. Contact the Payroll Services at payroll@fsw.edu or (239) 489-9342 for questions regarding Time Reporting, to obtain access as a Time Approver, or any other payroll form or process.
Pay Periods and Payday
Please refer to Payroll Services website for general payroll information, payroll calendar and payroll forms and payroll contact information
Employee Relations
Human Resources partners with staff and supervisors of the college to provide guidance on the employment policies and procedures of FSW. In addition, we are often called upon to make recommendations to resolve student employment related issues and provide guidance on the administration of progressive discipline when appropriate.
Work related conflicts will occur from time to time. Student employees are expected to conduct themselves in a professional manner at all times. Issues that may arise between co-workers should be brought to the attention of the immediate supervisor. All attempts should be made to assist employees in identifying a workable solution. Employees also have the option of discussing their work related issues with an Office of Human Resources staff member to identify possible alternatives for resolutions.